Midwest POAC Articles and Bylaws 2008

Midwest Region Pony of the Americas Club, Inc.

 

Articles of Incorporation

Bylaws

ARTICLE I – MEMBERSHIP

Section 1. An active member shall be a person who pays annual dues as set by the Board of Directors. The immediate family of a member may participate in all Regional Club activities under the name of the member. The immediate family includes the spouse and any minor children, age 18 or under, living in the household of the member.

Section 2. Any person residing in the Midwest Region is eligible for membership.

Section 3. Annual dues will be due on January 1 st. Dues paid after November 1 st by new members shall be fully paid for the following year.

Section 4. Each spouse shall be allowed one vote if there is more than one spouse. Children do not have the right to vote.

Section 5. All Midwest Region residents shall be active members to enter in the Regional Futurities, to earn Regional points, and to qualify for Regional High Point Awards. No points can be earned until the membership fee has been paid.

Section 6. Proxy voting shall not be allowed.

Section 7. The annual meeting of the members of this corporation shall be held at a time and place within the region as designated by the President at which time there will be an election of Officers and Directors. Notice of the annual meeting shall be mailed to all members at least 10 days prior to the meeting by the corporation Secretary stating the time and place of said meeting.

Section 8. Regular meetings will be published in the Newsletter.

Section 9. Special Meetings may be called by the President and any two Directors upon written notice to the membership at least 10 days prior to such a Special Meeting. No business may be transacted at a Special Meeting except as stated in the notice sent to active members.

Section 10. Special Meetings may be called by a majority of active members by written request to the President. The President shall instruct the corporation Secretary to notify the active members of the time and place of such a meeting at least 10 days prior to such Special Meeting.

Section 11. A quorum shall consist of a majority of members present.

ARTICLE II – BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the President, Vice-President, and one Director from each active state club. If any state has more than 50 Regional Club members such state will be allowed one more Director. The number of Regional Club members in a state as of Sept. 1 st of the current year will be used to determine if the state is eligible for an additional Director to be elected to serve in the following year. In 1986, however, July 5 th will be used as the date to determine if a state is eligible for an additional Director to serve in 1986.

Section2. No state may have more than 3 Directors on the Board at one time.

Section 3. The term for Officers and Directors shall be for one year.

Section 4. In the event of a vacancy, said vacancy will be filled by a majority vote of the Board of Directors.

Section 5. Officers will be elected by the active Regional members.

Section 6. Each State shall elect a Director(s) to represent their state.

Section 7. No Director shall receive any salary or compensation for his/her services as a Director of this corporation.

Section 8. The Board of Directors shall audit the records of the Treasurer annually.

ARTICLE III – OFFICERS

Section 1. The Officers of this corporation shall be a President, Vice-President, Secretary, and Treasurer.

Section 2. The term of an Officer shall not exceed two consecutive terms.

Section 3. Officers shall be active members.

Section 4. The President shall preside at all meetings of the Directors and active members, and shall have the general charge of and control over all affairs of the corporation subject to the Board of Directors. He/She shall appoint committees and be an ex-officio member of all committees.

Section 5. The Vice-President shall perform such duties as may be assigned to him/her by the President. In case of death, disability, resignation, or absence of the President, the Vice-President shall perform and have all the duties and powers of the President.

Section 6. The Secretary shall keep the minutes of all meetings, keep and safeguard records of the corporation, and issue all notices of meetings to Directors and members.

Section 7. The Treasurer shall take charge of all the cash and assets of the corporation and shall promptly deposit the same in a Midwest Region POAC account, and shall keep an accurate record of all receipts and disbursements, and give a report thereof when called upon by the President or the Board of Directors showing the financial standing of the corporation; shall present the records at least 30 days prior to the annual meeting to the Board of Directors for audit; shall give a report of the corporations assets and financial standing at the annual meeting; and shall keep membership rolls and issue membership cards.

Section 8. No person is eligible to serve as an officer, director, or committee member of this corporation if that person is also a member of any other association registering ponies with Appaloosa color.

ARTICLE IV – AMENDMENTS

The Bylaws may be amended by majority vote of the active members. The Articles of Incorporation may be amended by a majority vote of the active members. A notice of at least 30 days prior to such a proposed change shall be given in writing to all active members by the Secretary of this corporation.

ARTICLE V – RULES

The Board of Directors shall have the power and authority to adopt and amend, or implement, rules concerning Regional activities, and to set membership rules. The rules of the POAC shall be referred to when necessary.

ARTICLE VI – LIABILITY

The members of this corporation shall not be liable for its corporation’s debts or obligations.

 

Revised June 8, 2007 from May 2, 1986 .